Navigating through Conflicting Laws Regarding Marijuana Use

Clearing the Air: Marijuana in the Workplace– How to navigate the “legalization” of marijuana and other issues of drug use and drug testing.

With the probability medical marijuana may be more frequently prescribed for many recognized disabilities, employers may want to dust off their policies around drug use and impairment in the workplace. This webinar will help you to understand that what circumstances an employer may discipline an employee that appears impaired, even if the impairment is because of medical marijuana for a verified disability.

In this webinar expert speaker Jennifer Raphael Komsky, will help you how to manage a positive drug test with no known indicators of impairment and issues of drug use and other testing. Will also discuss the current status of state laws legalizing marijuana in conflict with federal laws criminalizing. Provide background checks for drug convictions that are no longer illegal- When can they be conducted? What information can be obtained? What information must be provided to the applicant about the process?

Session Highlights: 

• Learn to navigate the landscape of conflicting laws about marijuana and other substances
• Acquire knowledge about when and how an employer may take action against an employee suspected of using marijuana either for recreational or medical use
• Obtain knowledge about when and how to legally conduct drug screenings/testing
• Learn how to avoid disability discrimination claims when an employee has a medical marijuana card
• What drug and alcohol policies should be in place to ensure compliance with state and federal laws?

Why You Should Attend: 

This presentation will provide guidance in coordinating the recent legalization of recreational and medical marijuana in California and other states and jurisdictions with the need to keep the workplace drug free. Being proactive and knowledgeable about the limits imposed by law on both individuals and employers will alleviate many employment problems for the duration of the employment relationship. This program is essential for anyone tasked with the recruitment, hiring or managing of employees.

Who Should Attend: 

• Business owners
• Managers And Supervisors
• HR Generalists
• Administrative Assistants
• HR Payroll Staff

Ask your question directly from our expert during the Q&A session following the live event.

Tax Levies and Creditor Garnishments: What Payroll Must Know to Stay In Compliance for 2018

Tax levies and creditor garnishments can be some of the most complex tasks required of any payroll department. If garnishments are not handled correctly, you may find yourself facing situations that become extremely costly both financially and emotionally. Courts, federal and state regulations, bureaucracies, lawyers and a multitude of other factors can complicate even the most basic procedures. Add in the emotional turmoil that often accompanies garnishment orders and even small errors can become major disasters.

In this webinar expert speaker Vicki M. Lambert will covers the complexity in the handling and compliance with tax levies and creditor garnishments by the payroll department. Discuss the Priorities between conflicting entities as well as federal and state compliance requirements are highlighted, and provide tips for reducing processing time and costs.

Session Highlights: 

How to define the various types of tax levies and creditor garnishments

The federal requirements a payroll department must know on each type of garnishment

How state requirements affect garnishments

How to handle terminated employees in regard to garnishments

How to determine the withholding under a federal tax levy

Deducting the proper amounts for student loans and creditor garnishments

What rules are followed when it comes to state tax levies—and it may not be the CCPA

Best practices for communicating with employees and issuing parties

How to calculate the withholding and prioritize the order of distribution when an employee has more than one type of garnishment

What to do with “payday loans” or what are known as voluntary wage assignments for creditors

Best practices for processing garnishments in the payroll department

Why You Should Attend: 

This webinar will concentrate on processing garnishment in the payroll department other than child support. It covers the federal rules for creditor garnishments, the IRS rules for federal tax levies, the various aspects of state tax levies, the key points for processing state creditor garnishments, how to handle voluntary wage assignments such as payday loans and student loans. It includes best practices for reconciling and processing the garnishments in the payroll department. Sample memos for communicating with the employee concerning garnishments are included. Step by step math calculations are reviewed for tax levies and creditor garnishments. The IRS Form 668-W is reviewed.

Who Should Attend: 

Payroll Professionals

Human Resources

Accounting Personnel

Business Owners

Lawmakers

Attorneys, or any individual or entity that must deal with the complexities and technicalities within the payroll process

Ask your question directly from our expert during the Q&A session following the live event.

The Impact of New FSVP & Third Party Accreditation Rules on Your Food Business

The wait for final FSMA Rules is quickly ending and the implementation periods have begun. On November 10, 2015 the FDA published the final rules for the Foreign Supplier Verification (FSVP) and Third Party Accreditation programs and is now preparing guidance documents that extend the requirements previously published under the final rules for cGMP, Hazard Analysis and Risk-Based Preventive Controls for Human and Animal Food. Most businesses have less than one year for full implement compliance implementation.
Since the final FSVP and 3rd Party Accreditation rules rely heavily on new rules for HARPC, Environmental Monitoring, Validation and Validation of Preventive Controls. In this webinar expert speaker John Ryan will review earlier final rules and he summarize the final FSVP and 3rd Party Accreditation rules. It is critical to begin to understand how the FDA has interwoven the FSMA  into more of a compact and focused set of rules than proposed rules might have led us to believe.
The FDA FSMA rules are based on the ideas that risk can be reduced through preventive approaches not widely understood or followed in the food industry. Regardless of your ability to understand these new rules, the implementation period has begun. The waiting period is over.

Session Highlights: 
Understand how the new rules will impact your business
Learn how to improve control over suppliers
Review basic rule requirements
Prepare your business to comply with changing food safety and quality standards and audits
Find out who is exempted
Evaluate Food Risk and Supplier Performance
Subpart G – Supply-Chain Program
Validation of Preventive Controls
Environmental Monitoring Requirements
Hazard Analysis
Review Requirements for Accreditation and Certification Bodies
Begin to bring your internal food safety systems up to date
Understand FSVP and 3rd Party Accreditation reporting requirements so you can protect your company.
Know about conflict of interest between your company and 3rd Party Bodies

Why You Should Attend: 
The implications of these newly published FSMA rules go far beyond what their titles imply. Based on FDA recommendations, we are presenting this critical session so that domestic and food importers and exporters can begin to protect themselves. More importantly, the Third Party Accreditation Rules need to be understood by all food industry personnel because earlier established food safety standards and audits will be changing to accommodate the new rules.

Who Should Attend: 
Food producers, shippers, carriers and processors
Food Safety Certified Auditors
Food company CEOs, VP and Director Level Personnel
Internal Food Safety and Quality Team Members
Food Testing labs and Quality Personnel
cGMP Specialists
Operations personnel
Ask your question directly from our expert during the Q&A session following the live event.

2018 New W-4 Form and Beyond

The Internal Revenue Service (IRS) has finally released an updated Withholding Calculator which reflects changes under the new tax law.

Dec of 2017 The Tax cuts and jobs act was passed and it was one of the most significant tax changes in sometime. This webinar will prepare the payroll professional to understand the changes to the form W-4 for 2018 and beyond because of tax reform. Form W-4 is a critical form that all companies have to obtain from employees. And the IRS has specific laws and how they should be handled plus these laws change and it is important to keep current. With the new tax regulations going into effect just recently, the Internal Revenue Service (IRS) is still working on revising the W-4 form to reflect some changes.The IRS has now released an updated form W-4 for 2018. join our webinar if you need to make changes to your withholding for 2018.

In this webinar expert speaker Dayna Reum will Review potential recent updates, discuss concerns around proper processing and your role in processing according to the IRS.

Session Highlights: 

Form W-4 changes for 2018 due to tax reform and what we can expect in 2019
W-4 worksheet changes and requirements of when employees need to provide updated forms
What are the changes to personal exemptions from tax reform and how it will impact the form W-4
Understanding the requirements around Form W-4 and how an employer can be at risk

IRS Form W-4 change requirements and how it affects you as an employer

Employer notification requirements and important deadlines for both Form W-4 Discussion on what make the Form W-4 invalid

Lock in letters from the IRS and how to handle

Why You Should Attend: 

Understanding the proper way to process a federal W-4

How to handle a tax protestor

What should be the proper process for an invalid W-4?

Proper processing and maintenance of IRS lock in letter

Who Should Attend:

All Payroll Professionals

HR Professionals

Accounting and Tax Professionals

Ask your question directly from our expert during the Q&A session following the live event.

Performance Appraisals: What to Keep & What to Change

Performance appraisal: often called the “most dreaded management task”.

Organizations are struggling with the question: do we keep our performance appraisal system? In this program, Judi helps you re-evaluate your performance appraisal system, taking it out of the past and bringing it into the present to enable employees to benefit from a more robust coaching and continuous feedback system. Without a successful performance appraisal process, organizations can fall into the trap of “carrying” poor performers & tacitly endorsing substandard work.

In this webinar expert speaker Judi Clements will shows you how to revamp your appraisal practices and turn performance discussions into valuable give-and-take conversations, minimizing defensive reactions and introduce the use of digital tools that take performance discussions into the new age.

Session Highlights:

Analyze what works & what doesn’t in the performance appraisal system

Move away from rankings, peer competition, and long forms

Develop forward-looking performance goals

Utilize a range of paper & digital tools to track performance

Develop effective coaching skills

Encourage employees to self-appraise

Encourage employees to appraise management

Encourage employees to build on their strengths & aspire to new goals

Encourage employees to identify areas for improvement

Foster a “no surprises” culture of continual feedback & dialogue

Why You Should Attend:

Judi shows leaders how to institute continuous performance management practices by using behavioral, not attitudinal language, ensuring legal compliance. She shows managers how to turn performance discussions into valuable give-and-take conversations, minimizing, defensive reactions, and setting attainable performance goals. She will assist you to update your performance appraisal process so that it enables employees to participate more completely in developing their skills in a positive, nurturing way that results in a more engaged workforce.

Who Should Attend:

Senior HR Professionals

HR Analysts

HR Managers & Directors

HR Personnel

Employee Relations Professionals

Directors

Vice Presidents

Managers

Shift Leaders, and All Employees

Ask your question directly from our expert during the Q&A session following the live event.

Visit At https://www.edupliance.com/webinar/performance-appraisals-what-to-keep-what-to-change

Same Day ACH (Phase 3) : Moving Payments Faster

Same Day ACH is making payments faster, debits and credits are both in motion as of September 2017 – what is the impact on ACH Payments?

Same Day ACH affects not only the billing game (from the Originator’s standpoint) and In-House Origination, but also on the Receiver’s side, with debits possibly affecting their accounts on the Same day they authorize the Entry. Companies don’t thoroughly understand the impact debits can have on sending and receiving ACH transactions. This session will identify and outline the different way that Same Day ACH is impacting the ACH Network as a whole.

For the Originator, with debits having Same Day settlement, this means faster collection! Authorization language for the Originator (this could even affect the ODFI who is doing in-house Origination to collect loan payments, for example), needs to be examined to ensure mention of a possible same day debit to the consumer account. With an uninformed Receiver, this could result in Entries being returned. Consumer accounts may tend to be overdrawn as they aren’t accustomed to authorizing a debit today and that debit being taken from me today. Funds availability, posting of debits have all been affected by the Same Day ACH environment. This is a “must attend” session!

In this webinar expert speaker Donna Olheiser will sharing the information applied to scenarios (in real life) to bring the learning home and help to make understanding how Same Day ACH works to help ensure that FI’s are in compliance with the NACHA Operating Rules and utilizing Same Day ACH (SDA) as needed.

Session Highlights: 

Illustrate how ACH Credits in the Same Day ACH environment can benefit Originators

Identify Same Day Debits – impact on BOTH the Originator and the ODFI (with in-house Origination)

Describe how the billing game is affected with Same Day ACH with illustrated examples (scenarios)

Define “authorization language” and the key elements pertaining to Same Day debits

Suggest changes to authorization language for Originators including phone authorizations

Outline how the Receiver’s account can be affected when a debit or credit is received in the late afternoon file as late as 4:00PM ET

Demonstrate the difference between Settlement and Funds Availability

Why You Should Attend: 

Session Will Covered Following Points

Comparison of the legacy ACH system and the NEW Same Day Environment and how this changes the payments landscape with two different rules for “funds availability”

Overview on Check Conversion utilizing the Same Day space – faster collection by merchants who take checks

Scenarios of when the Receiver may be confused of an overdraft affecting their account later in the day

Suggest potential future clients who could use the Same Day functionality

Who Should Attend:

ACH Operations staff

Compliance Officers

ACH Auditors

ACH Managers

Electronic Payments Professionals

Risk Professionals

AAP’s – keeping up with Rules changes and/or earning AAP Continuing Education Credits

Anyone who wishes to enhance their knowledge of the new NACHA Operating Rules

Ask your question directly from our expert during the Q&A session following the live event.

Visit At https://www.edupliance.com/webinar/utilization-of-same-day-ach-and-faster-payments

Travel Pay: Handling it Correctly 2018

How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite noncompliance lawsuits—especially if the travel time results in overtime being owed to the employee.

But it isn’t just the DOL that is interested in travel pay. The IRS also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method? Or do you even need to have a method when it comes to reimbursing employees for travel expenses?

In this webinar expert speaker Vicki Lambert will concentrate on the requirements under the Fair Labor Standards Act (FLSA) of when to pay employees for traveling. She will cover if traveling outside of the employee’s normal work hours constitutes hours worked or not. What if the employee travels overnight or all in a day’s work—which one must be paid for and why? And she will discuss the various state requirements when they differ from the federal.

Session Highlights: 

Travel pay requirements—What you must pay for and why

Best practices for paying travel pay correctly

Which employees have to be paid…and when

Payroll Compliance and travel pay issues—keeping wage and hour claims at bay

What to do when federal and state laws conflict and handling multiple state conflict issues

How travel pay affects overtime calculations—travel pay differences for exempt and non-exempt employees

Special circumstances that may require travel payment

What are per diems

When travel payments are taxable

Accountable and non-accountable plans

Why You Should Attend: 

This webinar discusses the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules.

Who Should Attend: 

Payroll Professionals

Human Resources

Accounting Personnel

Business Owners

Lawmakers Attorneys, or any individual or entity that must deal with the complexities and technicalities within the payroll process

Ask your question directly from our expert during the Q&A session following the live event.

Child Support: Federal vs State Law Compliance

To bring a national standard to child support withholding laws, the Federal government has enacted laws that require states to adopt certain rules when setting their own standards for implementing child support requirements. These requirements include deadlines for withholding and remitting payments, filing procedures, and penalties and fines for violations. Payroll departments must know both the federal laws and the state laws and must determine which one applies to the child support withholding order. In addition to these laws and regulations, the federal rules now require that a standard Income Withholding Order (IWO) be used for all child support withholding garnishments.

In this webinar expert speaker Vicki Lambert will review this form and its requirements. And although the IWO can include all the information necessary to comply with the order, employers must familiarize themselves with both federal and state regulations to avoid penalties and liabilities. Withholding money for child support is not the only requirement that applies to providing for a child, medical support orders are required to be process by payroll as well. This webinar will give examples of calculating child support.

Session Highlights: 

How to define child support garnishments

The federal requirements a payroll department must know for child support

How state requirements affect child support

Specific requirements for child support, including deduction limits, deadlines, filing procedures, administrative fees, and penalties/fines for violations

How to handle terminated employees in regard to child support

Best practices for communicating with employees and issuing parties

Which garnishment to take when an employee has current support orders, medical support orders, and arrearages

Examples of how to calculate the withholding and prioritize the order of distribution when an employee has more than one type of garnishment

Best practices for processing child support garnishments in the payroll department

How to go paperless with child support by receiving electronic withholding orders and paying by EFT

In-depth discussion of the latest OCSE withholding notice and medical support notice

Why You Should Attend: 

This webinar focuses on child support garnishments and includes best practices for processing all garnishments but especially child support in a payroll department. The webinar includes the rules and regulations governing child support as well as calculation examples.

Who Should Attend: 

Payroll Professionals

Human Resources

Accounting Personnel

Business Owners

Lawmakers

Attorneys, or any individual or entity that must deal with the complexities and technicalities of ensuring compliance within the payroll process

Ask your question directly from our expert during the Q&A session following the live event.

Visit At https://www.edupliance.com/webinar/child-support-what-payroll-doesn%E2%80%99t-know-can-hurt-you

Medical Device Change Control and FDA Submissions

This course is intended to provide an overview of 2 new FDA draft guidance documents that clarify when medical device and software manufacturers must file a 510(k) (premarket notification) for changes to an existing device and/or software integrated with a device. The FDA notes that while neither of these drafts specifically includes combination products, the general concepts may be helpful in determining whether changes to device constituent parts of combination products need a 510(k).

The critical decision is whether a proposed change to a legally marketed medical device subject to premarket notification requirements is significant enough to require FDA review. This includes any major change or modification to the intended use of the device that could have an impact on patient safety and effectiveness.

In this webinar expert speaker Carolyn Troiano will aid manufacturers of medical devices who intend to modify a 510(k)-cleared device or a preamendments device subject to 510(k) (i.e., “existing devices”) during the process of deciding whether the modification exceeds the regulatory for submission and clearance of a new 510(k).

Session Highlights:

To learn how to interpret and apply the two draft guidance set forth by FDA on submission of a 510(k) for changes to medical devices and/or software used in conjunction with medical devices

What device changes and/or software changes will likely require the submission of a 510(k) and what ones will not

Guiding Principles for filing 510(k)

How to make decision of submissions of 510 (k) (with flowcharts)

Cases of material changes

Requirements of 510(k)

Guidance effects on In-Vitro Devices

Three Categories referred in draft

Custom Device Exemption:- Requirements & What qualifies

Why You Should Attend:

This webinar is intended for those who are involved in manufacturing changes to medical devices and related software, and those conducting supporting clinical trials and other types of testing to demonstrate substantial equivalence in terms of a device’s safety and effectiveness. Understand the impact this guidance will have on the development, management and use of medical devices and software used in conjunction with medical devices that have been modified.

You should attend this webinar if you are responsible for planning, executing or managing the modification of any medical device governed by FDA regulations, or if you are providing testing support.

Who Should Attend:

Manufacturing, Testing, Packaging and Distribution companies in the following industries that are regulated by FDA are required to follow GDPs:

Pharmaceutical Medical Device

Biologicals

Tobacco

Personnel in the following roles will benefit:

QC/QA Managers and Analysts

Clinical Data Managers and Scientists

Quality Managers, Chemists and Microbiologists

Compliance Managers and Auditors

Computer System Validation Specialists

Regulatory Affairs Personnel

Consultants in the Life Sciences and Tobacco Industries

Ask your question directly from our expert during the Q&A session following the live event.

Fair Housing: Reasonable Accommodations – Assistance Animals , Disability Discrimination and more

Reasonable accommodation is one of fair housing’s “hot topics”. This typically accounts for over 50% of the fair housing complaints to HUD in the past year. Reasonable accommodations can be requested during the application process, during tenancy and during an eviction. It is important to learn the correct procedure to ask for, review and implement this important action. Reasonable accommodations are requested because of a disability of either physical or mental issues. It is important that one understand the definition of disability and when it come into play to allow a disabled person to enjoy the same quality of life as an non-disabled individual.

In this webinar expert speaker Paul Flogstad will explore the misunderstandings and best practices of particular relevance to small employers when accommodating employees with disabilities in and around the workplace.

Session Highlights: 

Definition of reasonable accommodation

Definition of disability

When an accommodation is needed

Deference between an accommodation and modification

Understanding of companion animal/ service animal issues

Understanding what is “reasonable”

Understand fair housing issues and how they impact your property

Understand the need for accommodations

Understand the fair housing laws about accommodations

Know time frame for requesting and granting of accommodations

What properties fall under fair housing/ accommodation laws

Why You Should Attend:

This will be a real world course. It is just not textbook answers but solutions and examples of what is “real world”. Instructor has much fair housing experience and will share through actual experiences to enhance learning. This course will provide you with the ability to make the correct decision when faced with a reasonable accommodation request. Typically property owners do not want to be charged by HUD for a fair housing violation and the costs incurred by the complaint. This course will give guidance to avoid being charged in the first place.

Who Should Attend: 

Property Owners

Property Managers

Housing Authority Staff

Compliance Staff Realtors

Maintenance staff

Real Estate Professionals

Ask your question directly from our expert during the Q&A session following the live event.